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Purchase Order Reports

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Quick, accurate and up-to-date access to your store’s reports can be vital when running a business. PayGo makes sure you can easily access and print or save any of your store reports for any period of time, all in easy-to-navigate windows.

This article will cover all of the areas where you can find your store’s Purchase reports. 

Central Purchase Order Screen

The easiest place to view information on your purchase orders is on your central Purchase Order screen, accessed via the Menu. On this screen, you can view all recent purchase orders based on your selected dates, as well as charts outlining all of your current purchase orders’ Order Status with information on the amount of items on the order as well as value and cost, Purchase Orders Submitted over the current month, last month and last year, and Purchase Orders Received based on the current month, last month and the current year.

Central Vendors Screen

On your central Vendors screen, you can view a report of all Vendor Orders placed based on number of items and total cost of your orders.

PayGo Reports

PayGo Reports is where you will find a collection of all available reports for your stores. You can access your PayGo reports in two places: either by clicking the Reports button on your Menu (accessed via your Menu button on each central screen), or by clicking the Reports button on your Admin Central screen. Both of these actions will bring you to the Reports screen, where there is a wide array of reports that can be selected and viewed.

The Purchase Reports section is where you can see information about all of your purchase orders. There are 3 different reports in this box.

Items on Order – Department: This is where you can view what items your stores have on order, broken down by department. When this button is clicked, you will be taken to a Search Screen where you can set parameters for the search. The report shows each department that has ordered items, each item’s name and ID, the Purchase Order number, the date the order was placed, the date the order is received, the estimated ship date, the date the order was cancelled (if applicable), how many items ordered, how many items were received, if there was any back order or cancelled items, the items in the order remaining, the cost per item, and the extended cost of the items. Totals can be found at the bottom of the report.

Items on Order – Vendor: This is where you can view what items your stores have on order, broken down by vendor. When this button is clicked, you will be taken to a Search Screen where you can set parameters for the search. The report shows each vendor that has items on order from your store, each item’s name and ID, the Purchase Order number, the date the order was placed, the date the order is received, the estimated ship date, the date the order was cancelled (if applicable), how many items ordered, how many items were received, if there was any back order or cancelled items, the items in the order remaining, the cost per item, and the extended cost of the items. Totals can be found at the bottom of the report.

Received Orders: This is where you can view the orders that your stores have received. When this button is clicked, you will be taken to a Search Screen where you can set parameters for the search. A pop-up window will ask if you would like to summarize the report by department or vendor. The report show each vendor, the name and ID number for each item ordered, the purchase order number, the date the order was placed, the date the order was received, the estimated order ship date, the date the order was cancelled (if applicable), the amount of each item ordered and received, and if there were any cancellations or backorders on the item. Totals can be found at the bottom of each report.

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