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PayGo’s Default ID Numbers

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PayGo wants to make sure your stores run as smoothly as possible, which is why you will find some default product IDs already in your product inventory. These ID numbers are for very basic operations within your software, such as paying on account, adding shipping to a sale or purchasing gift cards.

Note: Default items can be modified or removed to suit your store’s unique needs in their product screen.

Default Product IDs

994: Gift Certificate

Selecting the 994 product ID will open the Gift Certificates/Gift Cards/In-Store Credit screen. On this screen, you’ll see a record of each gift certificate issued under the 994 ID. The records display the certificate number (automatically added to the certificate during the sale) and the date it was purchased, as well as the balance issued and remaining. Selecting a certificate from this list will open the posted invoice the certificate was sold on. You can also lock and unlock gift certificates on this screen. For more information, see Locking and Unlocking a Gift Card.

When 994 is added to a sale, the Gift Certificate window will open, where you can add the certificate’s Amount, To and From, and an optional Message to the recipient.  It will be added to the sale as a Gift Certificate item and the record will be automatically added to the Gift Certificates/Gift Cards/In-Store Credit screen.

996: Payment on Account

Selecting the 996 product ID will open its Product Screen, where it is categorized as a Misc (miscellaneous) Inventory Item with no quantity tracking or serial number requirement, and no other defining product information.

When 996 is added to a sale, you will be asked on the invoice to list the product price and name. The default is set to 0 and Payment on Account. It will be added to the sale as an item with the payment amount.

Note: Be sure to add the customer who is paying on the account to the sale for your records. 

995: Shipping 

Selecting the 995 product ID will open its Product Screen, where it is categorized as a Misc (miscellaneous) Inventory Item with no quantity tracking or serial number requirement, and no other defining product information.

When 995 is added to a sale, you will be asked on the invoice to list the product Price, Name and Cost. The default is set to 0 and Shipping. It will be added to the sale as an item with the Price amount.

999: Gift Card

Selecting the 999 product ID will open its the Gift Certificates/Gift Cards/In-Store Credit screen. On this screen, you’ll see a record of each gift card/certificate/credit issued under the 999 ID.The records display the gift card’s ID Number (added during a sale) and the date it was purchased, as well as the balance issued and remaining. Selecting a card from this list will open the posted invoice the card was sold on. You can also lock and unlock gift cards on this screen.

When 999 is added to a sale, the Gift Card Sale window will open where you can record the gift card’s ID Number and Amount. It will be added to the sale as a Gift Card item and the record will be automatically added or updated on the Gift Certificates/Gift Cards/In-Store Credit screen.

Note: the 999 product ID can be used for adding credits to existing gift cards as well as for creating new gift cards.

997: In-Store Credit

Selecting the 997 product ID will open its the Gift Certificates/Gift Cards/In-Store Credit screen. On this screen, you’ll see a record of each credit issued under the 997 ID. The records display the credit’s ID number (automatically added to the credit during the sale) and the date it was issued, as well as the balance issued and remaining. Selecting a credit from this list will open the posted invoice the credit was issued on.

When 997 is added to a sale, you will be asked on the invoice to list the product Price and Item Name. The default is set to 0 and InStore Credit. It will be added to the sale as an item with Qty (quantity) set to -1 for the credited amount, and the invoice will automatically subtract the credited amount from the sale.

Note: Be sure to add the customer who is receiving the credit to the sale for your records. 

991: No Sale

Selecting the 991 product ID will open its Product Screen, where it is categorized as a Misc (miscellaneous) Inventory Item with no quantity tracking or serial number requirement, and no other defining product information.

When 991 is added to a sale, you will be asked on the invoice to list the product price and name. The default is set to 0 and No Sale. It will be added to the sale as an item with no monetary value.

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