PayGo Point of Sale Software makes sorting, organizing and tracking your employees simple. Within one screen, you can define employee access settings, store basic employee information, and set up each employee’s individual login information.
In this article, you’ll learn how to add new employees to your PayGo POS software.
First, Access the Employee List Screen:
PayGo 6.0: Click the Admin Central button on your Menu.
This will take you to the Admin & Settings screen.
From there, click the Employees button in the top right corner.
PayGo 5.9: Click the Settings & Options button on your Menu Screen. This will open a sub-menu, where you can click the Employees button. This will open the Employee List screen.
PayGo 5.6 and Below: Click the Employees button on your Menu Screen.
This will open the Employee List screen, which has a list of all employees in your records sorted by last name. Each line will contain the employee’s last name, telephone number, login name, photo, and employment status, so long as you’ve entered the details into the Employee Record screen.
Now That You’re on the Employee List Screen
Click the New Employee button on the top navigation bar of the Employee List screen to access the New Employee screen.
Doing so opens the New Employee screen where information can be entered in and settings established for the new employee.
Tabs and Entry Fields available in the New Employee screen
Set all basic information about your new employee in the Information tab are of the New Employee screen. Fields available include: First Name, Middle Name, Last Name, Social Security Number, Address, Employee Status, Driver’s License, Emergency Contact Information, Phone Number(s), Email Address, Notes, Photo, Start Date, End Date, and Termination Reason.
The Employment Status field includes a drop-down list that includes Employee, Candidate, Terminated, Resigned or Transferred as options. .
At the bottom of this tab, you will see the Accounts and Access box. Within this box, there are three tabs.
Define Login Account: This is where you can create a Login Name and Access Level (access levels will be defined in the Security Levels tab). You can also set a Default Hour Type (hour types are defined in the Timecard Setup tab, which is explained below) and whether the employee is Restricted to Site, which means that the employee works entirely in only one of your stores (which can be selected from a drop-down list of all of your stores within your PayGo software). When the login name and access level type have been selected, click the Add Standard button. This will prompt a pop-up box asking if you would like to change the password for the login account. Click the Change button, and you will be able to enter an employee password. This tab is also where you can change login passwords by clicking the Change Login PW (password) or delete the employee’s login account by clicking the Delete Account button.
Workstation Profiles: This tab is where you can link a workstation profile to the employee. Workstation profiles can be viewed by clicking the List Workstations button at the top of your central Admin & Settings screen.
Menu Screen Buttons: This tab is only active if you have an older version of PayGo, and allows you to restrict an employee’s access to certain Menu functions. In all newer versions of PayGo, this can be accomplished though the Security Levels tab.
Security Levels Tab
This is where you can set up security levels for your employees. The Security Setup box is where you can define security level groups for all of your employees, and you are able to choose which security level group your current employee will be in.
Time card Setup Tab
This is where you can set up what “jobs” the employee can perform on their time card. For instance, you can add such jobs as “inventory,” “administrative work” or “sales” to the Available Hour Types box, and those jobs will appear as selections on the employee’s time card. This way, you can track what jobs the employee is performing while they’re clocked in.
When you have entered all relevant information, click Save & Close. Your changes will be saved and the new employee can now sign in to your PayGo software. Need to enter several employees? Instead of clicking Save & Close, click the New Employee button in the top navigation bar of the screen. Want to delete your new employee? You can do that in the screen’s navigation area as well.
At the top of the screen, there is a New Employee button (which will take you to a new Employee Screen) and Delete Employee button (which will delete the current employee).
Along the top of the Employee List screen, you’ll see a button for adding a New Employee, along with buttons to view all of your Active Staff or Inactive Staff members. You can also click the Sort button to utilize other sorting criteria for viewing. You can omit certain employee records from the list without deleting them from your software by clicking the Omit icon at the end of each line item, or delete the employee record by clicking the Trash icon. Clicking the Arrow button to the left of each line item will allow you to view and edit information for that employee.