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Adding Consignment Inventory

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Adding Consignment Inventory

Consignors add something truly unique to your store, and it’s important to keep your consignment inventory organized and up-to-date. Luckily, PayGo’s Consignment Central screen and all of its functions has you covered!

To add consignment inventory, you can click the New Consignment Item button on either your Consignment or Products screen, accessed via the menu. Both will take you to the Consignment Inventory screen.

Consignment Inventory Screen 

Along the top of your Consignment Inventory screen, you’ll see several buttons.

Save & Close: This will exit out of your screen. When you are finished adding your consignment item, clicking this button will prompt a pop-up asking if you’d like to print a supply sheet for the items.

Departments: Clicking this will open the Departments screen, where you can view your existing departments or add a new one.

Dept (Department) Defaults: If you enter the name of your item’s department into the inventory screen, clicking this button will autofill that department’s default settings for the item.

Note: for more information on creating and managing departments, see Adding Departments to PayGo. 

Adjust OnHand: This will allow you to adjust the onhand amount in your inventory records.

List Adjustments: This will show you a history of how many onhand adjustments have been made to the item’s inventory.

PayGoCart: This will bring you to your PayGoCart Product Screen.

Note: For more information on adding items to PayGoCart, see Adding Items to PayGoCart.

List Entry: Clicking this will open the Consignment List Add screen, where you can quickly add multiple products without having to open a separate Product Screen for each item.

Maint (maintenance): This button will allow you to perform more advanced maintenance on the item’s product information. This button is rarely used. 

Sales History: This will show you the item’s Sales History. While not applicable to adding a new item , this will always be displayed on the Consignment Inventory screen for each item in your inventory.

Under the buttons, you’ll see several areas to add information on your product.

Note: You do not have to fill out every field on this screen if you don’t have the accompanying information! 

Starting On Hand

Located on the upper right corner of the screen and highlighted in orange, this is where you will input the on-hand quantity of the item you are adding to your software.

The Item

This is where you’ll add general information about the item. You will add the item’s Name, Inventory Type (this will be automatically set to Consignment), Designer/Manufacturer you received the item from, the Item #, Consignor Name, and the Consignment Item #/SKU. In this area, you can also add an Item Long Description, which can be useful for PayGoCart and reordering purposes (there is also an area for uploading an image of the product in the Miscellaneous area).

Item Cost and Pricing

This is where you can set the consignment rates and pricing for the item. There are fields in this area for the item’s Absolute Low price and Listing Price, as well as your Commission Rate for the consignor.

Note: the Commission Rate must be expressed in a decimal value. For example, a 20% commission rate would be entered as .20. 

You can set tax rates in the Item Cost and Pricing area as well. For more information on setting tax rates for your stores, see How do I Set My Sales Tax Rate?

Item Identity

This is where you will set up the item’s identifiers within your PayGo software. This includes the item’s Department, Class and Category as well as its Style, Size, Color, Weight and sale per Unit. You can also select whether or not to track the Quantity of the item. If you’d like the item to be added to your Sales Screen as a button, you can numerically set the button position.


This is where you can add an image of the item, set and print the type of barcode label you want the item to have, note its location in your warehouse, set an expiration date (the date you’d like to return an unsold item to the consignor) and set and track serial numbers for the item.

When all information has been entered, hit Save & Close. This will prompt a pop-up window, asking if you’d like to print a supply sheet for the item you just added. Clicking Yes will generate a PDF product receipt 

 The screen will be closed and your item will be saved.

For related articles, see:

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