PayGoCart – Adding Items and Departments to a Website

One of the keys to a successful online shop is selling items that are well-presented and well-organized online. You keep your inventory organized in your stores, and PayGoCart with WooCommerce is designed to bring that level of care to your website as well. All it takes is a few steps to get your inventory items organized, visible and ready to sell online.

Adding Departments to your Website


The first step to setting up an online store is to define and add your department categories as a way to keep your inventory easily identifiable for your customers. To add departments to your website, first find the department you would like to add by clicking the Define Departments button on your Menu Screen, and select your department. For more information on creating departments, see Define Departments – Keep your Inventory Organized with PayGo.

In your Department Setup screen, click the Web tab.

WooCommerce ID: This is an automatically generated identifier that will appear when you add the department to your website.

Display Type: This is the way the department will be displayed on your website. The Default setting is automatically chosen; however, this may be changed depending on what your website offers.

Sort Order: This is the order in which your department will be shown on your website. If you have no preference for order, this can be left blank.

Web Description: This will be the description of your department that the customer sees.

Image and Image Name: This is where you can add images for your department. You can either download a file from your computer, or drag and drop an image into the Image field.

When all information has been entered, click the Add/Update button. This will post the department to your website.

Adding and Editing Items in the Class Information Screen

If you have defined Class categories for your department, you can add images and descriptions to those as well. In the Class Information box on the Department Setup screen, click the Shopping Cart icon next to the class category you would like to edit.

Woo ID: This is the automatically generated identifier that will appear when you add the Class category to your website.

Web Name: This is the name of the Class category that will be displayed on your website.

Sort Order: This is the order in which your Class category will be shown on your website. If you have no preference for order, this can be left blank.

Image and Image Name: This is where you can add images for your Class category. You can either download a file from your computer, or drag and drop an image into the Image field.

When all information has been entered, click the Add/Update button. This will post the Class category information to your website.

Adding an Item to Your Website

To add items to your website, you must first find or add the inventory item you would like to add. Click the Find Inventory button on the Menu Screen or use the QuickSearch  bar at the bottom of your Menu Screen with Inventory selected to find existing items, or click the New Inventory button on the Menu Screen to create a new inventory item.

In the item’s Inventory Screen, click the PayGoCart button.

At the bottom half of the screen you will see the WooCommerce box. On the left side of the box, you can add the item’s Short Description, which is the blurb that will show up on a product category page, and the item’s Long Description, which is what will show up on the item’s individual page. You can also add an Image of the item by either uploading it from your computer or dragging and dropping.

You will also see several tabs:

General

In this tab, you will be able to set the Regular Price of the item, as well as a Sale Price (if you would like to put the item on sale). You can also add a Start and Stop date for the sale price to be in effect. You can also set the item’s Tax Status and Class in this tab.

In this tab you can also set publishing options. In the Status field, you can choose whether an item is to be Published, for Private viewing only, Pending being posted on your site, or is still a Draft. You can also set the item’s Catalog Visibility, which will classify if the item is Visible on your website, found in the Catalog view, found with a Search, or is Hidden from viewing.

You can also choose if the item is to be a featured item on your site by clicking the Featured box, and you can add up to ten Tags that will increase your search engine visibility. The Slug field shows the item’s URL on your website (for instance, if you were to add an item, the slug would be “new-item” in the URL www.mysite.com/new-item) and will auto-populate.

Inventory

This tab will control the amount of the item’s inventory that you would like to have available online. It features the item’s SKU (which will auto-populate), give you the choice to manually Manage Stock, set the Stock Quantity available online, allow for online Backorders, and whether or not the item can be Sold Individually, meaning that anyone ordering this item online would only be able to purchase one of the item per order.

Shipping

In this tab, you can set shipping information for this item. There are fields for the item’s Weight in pounds, the product’s Dimensions, and what Shipping Class it would have to be shipped under.

Linked Products

Your PayGo software allows you to link items online to encourage both Up-Sells and Cross-Sells. You are able to search for items to add to either category in this tab.

Advanced

In this tab, you can add Purchase Notes, what Menu Order the item would be found in, whether or not you would like to Enable Reviews of the item, or if you’re selling a non-physical item, you can set what kind of Download Type it is (i.e. whether it’s a standard download, an application for a phone or tablet, or a music file).

Images

This tab is where you can add an image of the item. You can either upload the image from your computer, or you can drag and drop an image into the image field.

Prefs

This tab is where you can set preferences for your website. You can define which tags you would like on your website by clicking the Define Tags button. This will take you to the Master Tag List, where you can add tags that are relevant to your inventory by clicking the New button. When you define a new tag, click the Shopping Cart icon next to the Tag Name field, and the WooCommerce ID for that tag will auto-populate.

You can also define global attributes (Note: PayGoCart only supports Color and Size attributes at this time) that will apply to your website by clicking the Define Global Attributes button, and you can also define which terms that will apply to those global attributes by clicking the Define Attribute Terms button. However, the records for this screen are created automatically, so you shouldn’t have to utilize the features on the Attribute Terms screen.


For more information, try these articles:

Add Consignment Inventory

Managing Vendors in PayGo – An Overview

Define Departments – Keep Your Inventory Organized with PayGo